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Accounts Payable…

All contractors write purchases orders and all contractors have to process invoices against those purchase orders. The challenge for most contractors is managing the workflow involved with that process which includes ensuring that the invoices paid do not exceed the purchase order amounts. APAssist is the construction process management tool that can integrate with your existing accounting software to track and manage the accounts payable process from start to finish.

 

 

 

OVERVIEW

OVERVIEW



Managing the Accounts Payable process presents its own set of challenges. Nowadays contractors need to be able to electronically capture and retrieve a complete history of invoice payment with ease. This includes invoice image storage, purchase order reconciliation, overpayment detection and resolution and payment approval for that invoice. When this process is managed manually, steps are often missed, invoices get delayed and misplaced and the appropriate payment approval may not occur.

APAssist provides the solution to these issues. By electronically managing the Accounts Payable Process from initial scan of invoice to payment, APAssist efficiently tracks invoices through these steps so that the contractor is confident that nothing has been missed or overlooked.





FEATURES

FEATURES



Integration with current ERP system
AP Assist can be integrated with all major accounting & procurement software packages.

Executive Statusboard
Enables management to view and monitor all Invoices in process with drill-down views by Vendor, Project Manager or Project to get the current status of any invoice.

Document Management
Electronically scanned copies of the invoices prevent misplaced or lost paperwork in the office.

Internal Routing Process
Streamline office productivity by eliminating physical paperwork being routed throughout the office.

Adaptability
Capable of supporting future company growth and adjusting to new requirements.

100% Customizable
Specifically tailored to meet the exact requirements, criteria, and reporting needs of any construction firm.

 
BENEFITS
BILLING ASSIST BENEFITS

Accelerate Processing
Take days, even weeks off invoice processing with built in work flow. Centrally located images, invoice detail, and PO detail allows for entry, processing and approval of invoices from anywhere, at anytime.

Enhanced Oversight and Controls
The Executive Statusboard not only ensures invoices are processed in a timely fashion, but also promotes full accountability of accounting and purchasing department staff as well.

Reduce Administrative Costs
The easy-to-use interface makes it easy to process invoices without involving extra personnel.

Monitor Material Costs
With integration into your Purchasing software, you can see side by side quantities and prices, invoice to PO, to ensure that the invoice quantities and amounts tie directly back to your purchase order.

Reduce Risk of Misplaced Paperwork
Electronically scanned invoice images reduce the likelihood of losing or misplacing invoices.

Save Money
Meet your discount deadlines every time, with decreased time from entry, to approval, to payment.

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