Purchasing Control System
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Purchasing…

Why pay more than you have to? Gaining the best possible price for materials can often mean the difference between profit or loss on a job. Buyers, especially when faced with time constraints, too often pay more than necessary for materials. Ensure your organization never misses out on the best materials pricing again with this add-on module that seamlessly integrates into your existing accounting system.

 

OVERVIEW
PURCHASING CONTROL SYSTEM (PCS) OVERVIEW

Construction buyers are always faced with the pressure of getting orders placed as quickly as possible, getting material stocked to the job site, and of course, getting the lowest prices possible. Without the right tools, researching the best price for material is extremely time consuming and often unreliable. PCS enables purchasers to secure optimal pricing at any point in time. Additional tools facilitate a higher level of job cost management than ever before.

PCS is a software solution for all job cost industries that allows you to track, manage and control cost of purchase orders from start to finish. Demand more from your current system. Contact a Peer today and discover how PCS is the key to greater profit margins.

"The Purchasing Control System is an integral part of our business process; allowing us to get the best prices on materials, providing management oversight, and insuring supplier and subcontractor compliance." Jeff Underwood
Vice President
Block Electric Company, Inc



PURCHASING CONTROL SYSTEM
PURCHASING CONTROL SYSTEM
PURCHASING CONTROL SYSTEM PURCHASING CONTROL SYSTEM
PURCHASING CONTROL SYSTEM
VIDEOS
 

Approval Workflow

Require approval of larger purchase orders by sending notifications to management requesting approval before the system allows the purchase order to be issued.
 

Release Processing

For tracking and retaining history of the release of quantities for your Blanket POs.
 

Managing Material Requisitions

The Material Requisition add on allows for Project Managers to requisition items with field enabled electronic requisitioning. Completed requisitions are immediately available for the purchasing agents to order from and request quotes for, and include the PM's specifications, dates required, drawings, or any special ordering or item instructions.
 

Adding Attachments to Purchase Orders

PeerAssist Purchasing Control System allows users to add attachments to purchase orders.
 

Pricing Analysis

Automatic side by side vendor price comparison, job specific vendor pricing, and the ability to send a purchase order or BOM to your preferred vendors for quoting allows you to stay on top of market prices to ensure you are getting the best price, on every item, every time.
 

Multiple Item Lookups

Whether it's your frequently used items or your Trade Service items you need to select from, there is a list for each that allows quick maneuvering and finding the item you need to order. Built in features, such as default Specification Prompts and Vendor Item number cross references, allow you to easily build your order.
FEATURES
PURCHASING CONTROL SYSTEM (PCS) FEATURES

Best Price Warnings
When an item and selected vendor combination do not reflect the best possible price, the operator receives a message with an option to view better prices for that item.

Pricing Analysis
Automatic side by side vendor price comparison, job specific vendor pricing, and the ability to send a purchase order or BOM to your preferred vendors for quoting allow you to stay on top of market prices to ensure you are getting the best price, on every item, every time.

Interface with Estimating & Accounting
Import the Bill of Materials from your estimate directly into Purchasing Control to eliminate double entry work and allow for easy price quoting and comparisons. After your purchase orders are completed, export them to your accounting system through a customized interface ensuring that current committed cost values are timely and accurate.

Terms & Conditions
Standard terms and conditions are included with every purchase order. In addition, job specific and purchase order specific terms can be defined in a catalog of Terms & Conditions, which is easily accessible at the time of order entry.

Subcontract Purchase Orders
Send and track subcontractor agreements, certificate of insurance requests & expirations, and waivers automatically for all vendors identified as a Subcontractor.

Approval Workflow
Require approval of larger purchase orders by sending notifications to management requesting approval before the system allows the purchase order to be issued.

Item Options Prompting
You can create specific prompts for items to allow the operator to quickly check off desired options such as color, size and brand to save typing and increase accuracy.



 

Multiple PO Formats
Whether it's a Blanket PO or Drop Ship; vendor, office, or field format; sent by fax, email, or saved in your document management system, you have the flexibility to send and store PO's in numerous ways.

Change Order Processing
Make changes and revisions to existing purchases orders, keeping a history of the changes with options to reprint a revised PO or the changes only.

Multiple Item Lookups
Whether it's your frequently used items or your Trade Service items you need to select from, there is a list for each that allows quick maneuvering and finding the item you need to order. Built in features, such as default Specification Prompts and Vendor Item number cross references, allow you to easily build your order.

Material Requisition Management
The Material Requisition add on allows for Project Managers to requisition items with field enabled electronic requisitioning. Completed requisitions are immediately available for the purchasing agents to order from and request quotes for, and include the PM's specifications, dates required, drawings, or any special ordering or item instructions.

History and Analysis Tools
Material and Pricing Analysis inquiries allow drill down capabilities to the item level assisting with future vendor pricing negotiations, as well as analyzing cost associated with the job.

LEED Reporting
Setting manufacturer and extraction locations by item, allows you to easily report job material usage for LEED reporting requirements.

Multiple Taxability Options
Automatically calculate tax based on the options you choose or need.

Release Processing
For tracking and retaining history of the release of quantities for your Blanket POs.

BENEFITS
PURCHASING CONTROL SYSTEM (PCS) BENEFITS

Receive the best prices
from suppliers through aggressive price management

Get accurate committed cost values
from purchase orders and changes orders by job, area and activity

Experience improved supplier compliance
with automatic issuing of standard and job specific terms and conditions

Reduce project risks
through enforced return of Certificate of Insurance, Subcontract and Waiver documents

Accomplish information integration
with popular estimating and accounting software interfaces

Eliminate potential tax liabilities
with automatic and accurate sales and use tax calculations

Gain control over the purchasing process
Create accurate, timely, legible billings, which reduce the chance of payment delays.

Do away with cumbersome purchase order clean up
with automated adjustments and closing

Get the right material to the job at the right
time with field enabled electronic requisitioning

Eliminate manual price updating
with pricing request exporting and price update importing

Email purchase order and subcontract documents
with attachments, directly to suppliers

Quick and easy material item lookup
from home grown or industry supplied databases

LEED reporting
with manufacturing and extraction location tracking

Ability to attach documents
for drawings, specifications, material sheets and LEED information

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